When your company plans an office move, organization is everything. Between desks, computers, files, and furniture, things can get misplaced quickly — especially in a large commercial relocation. That’s why many Walnut Creek businesses rely on a simple but powerful system to stay organized: labels and color coding.
At All Star Movers & Storage, we’ve handled countless commercial moves in Walnut Creek, Concord, and the greater East Bay, and we’ve seen firsthand how the right labeling system keeps moves faster, safer, and more efficient. Here’s how your business can benefit from a clear color-coding strategy during relocation.
Why Labeling Matters in a Commercial Move
In an office move, time equals money. Every extra hour your employees spend searching for missing items delays productivity. Labeling solves that by giving your movers and staff an instant visual system for sorting and setup.
A labeling and color-coding system helps your move run smoothly by:
Speeding up unpacking: Movers can place boxes and furniture in the correct room right away.
Reducing confusion: Teams know exactly where each workstation or department’s items belong.
Preventing loss: Properly labeled boxes are easier to track and verify against inventory lists.
Keeping data secure: IT and file boxes marked correctly can go directly to locked areas.
When every box and workstation has a clear color label, your movers spend less time asking questions — and more time setting up your new office efficiently.
How to Create a Color-Coding System for Your Office Move
Color-coding is one of the easiest ways to make a commercial move organized and stress-free. To get started, assign each department, floor, or office area a unique color. Then use those colors consistently across all boxes, desks, and furniture.
For example:
Blue – Accounting
Red – Marketing
Green – Sales
Yellow – IT Department
Orange – Conference Rooms
Once you’ve chosen your color system:
Label every item clearly. Use durable moving labels or tape in your designated colors.
Mark destination rooms on each label (e.g., “2nd Floor – Marketing”).
Create a color map showing where each color belongs in the new office.
Give a copy of the map to your movers so they can unload everything efficiently.
Because our Walnut Creek office movers follow color-coded layouts daily, we can help your team set up the labeling system before moving day.
Labeling Tips for Boxes, Furniture, and Equipment
To get the best results, consistency is key. Use these expert tips for labeling:
Boxes: Place labels on both the top and side for easy visibility when stacked.
Desks and chairs: Attach color tape or tags to the frame where it won’t damage surfaces.
Computers and electronics: Label cords and monitors separately to simplify reassembly.
File cabinets: Keep drawers locked and labeled with department and floor info.
Fragile items: Add a bright “FRAGILE” label in addition to your color label.
Additionally, number boxes or items within each color group — for example, “Marketing 1 of 10.” This makes it easy to verify that everything arrived safely.
How All Star Movers & Storage Handles Commercial Labeling
When you partner with All Star Movers & Storage, our project coordinators work with your management team to design a custom labeling plan. Before move day, we’ll review your office layout, print color-coded labels, and prepare maps for quick reference.
On moving day, our crews:
Match each box and workstation to its assigned color zone
Place furniture and equipment directly in its designated area
Double-check inventory lists before sign-off
Communicate in real time with your team to ensure accuracy
Because we handle both local and long-distance commercial moves, our systems are built for precision, efficiency, and minimal downtime — essential for Bay Area businesses that can’t afford delays.
The Benefits of a Well-Labeled Move
A properly labeled commercial move can save your company hours — or even days — of setup time. Here’s how your business benefits from professional labeling and color coding:
Faster unloading and setup
Improved communication between movers and employees
Less downtime for your business operations
Better protection for sensitive equipment and files
Easier inventory tracking and verification
With labeling handled correctly, your staff can get back to work almost immediately after the move.
Why Walnut Creek Businesses Choose All Star Movers & Storage
For more than 20 years, All Star Movers & Storage has been the go-to choice for commercial moving and office relocations throughout Walnut Creek and the East Bay. We combine precision, planning, and care to make business moves as seamless as possible.
Here’s what sets our commercial moving services apart:
Licensed and insured California movers
Experienced commercial crews trained in labeling and logistics
Custom move coordination for offices, warehouses, and retail spaces
7-day availability, including evenings and weekends
Eco-friendly packing materials and recycling programs
Transparent, detailed estimates with no hidden fees
We proudly serve Walnut Creek, Concord, San Ramon, Danville, Pleasant Hill, and surrounding Bay Area communities.
✅ Organize Your Commercial Move the Smart Way
Moving your business doesn’t have to be chaotic. With the right labeling and color-coding system — and a professional team to implement it — your commercial relocation can stay organized, efficient, and stress-free.
Let All Star Movers & Storage help you design and execute a labeling plan that keeps your move on schedule and your workspace ready for business.
Call today at (925) 905-9889 to schedule your free estimate!